Organisational
Performance Report
The Perishable Products Export Control Board’s (PPECB’s) strategy is driven and executed by four main programmes.
Programme 1: Corporate Services
The Corporate Services Programme operates cross-functionally, with its primary aim being to deliver professional support services and strategic leadership to the whole of the PPECB. The programme further plays an essential role in ensuring coherence among the respective business units within the PPECB.
Purpose
The purpose of the programme is to support, provide direction and leadership, instil corporate discipline and promote the services of the PPECB.
Programme 2: Operational Services
Purpose
Programme 3: Food Safety Services
Food Safety refers to the assurance that food will not cause harm to the consumer when it is prepared and/or eaten according to its intended use. Section 2(1) of the Foodstuffs, Cosmetics and Disinfectants Act 54 of 1972 prevents any person from placing into international trade any food that is unfit for human consumption. The Agricultural Products Standards Act 119 of 1990 (APS Act) controls and promotes specific product quality standards for the local market and for export purposes. It is administered and enforced by the Directorate: Food Safety and Quality Assurance in the Department of Agriculture (DoA). With respect to food safety, the PPECB has been appointed and authorised to conduct Food Safety audits (Regulation 707), test groundnuts for aflatoxins (Regulation 1145 tolerance for fungusproduced toxins in foodstuffs) and conduct compositional testing of dairy products (Regulation R2581 relating to dairy products and imitation dairy products) destined for the export market.
Purpose
The purpose of this programme is to ensure compliance with standards regarding food hygiene and food safety as promulgated in Notice 707 of 13 May 2005. This is in line with the following European Commission (EC) directives: EC 178/2002 and EC 1525/1998, including the relevant Codex principles. The intent is to enable South Africa’s continuous penetration of international markets and therefore increase its market share with regard to safe and quality foods.
Programme 4: Transformation and Development Services
The programme focuses on the following:
The PPECB offers a learnership at National Qualification Frameworks (NQF) Level 5, exposing learners to the postharvest agricultural value chain and providing them with a head start in advancing themselves professionally in this sector. The learnership programme is provided in partnership with the DoA and the AgriSETA.
In collaboration with the AgriSETA, the PPECB provides job exposure in fields like ICT, Finance, Human Resources, and Marketing to unemployed graduates. The PPECB also provides opportunities for students studying agriculture-related qualifications by offering workplace exposure, which contributes to the final requirement for the students graduating.
Youth, women, and people with disabilities are given opportunities through internships and learnerships in the organisation’s programmes.
With regard to internal stakeholders, the focus is on women and youth empowerment. Leadership Development initiatives are in place to ensure that women are accelerated so that they can assume leadership roles, as these are currently predominantly occupied by their male counterparts. The PPECB has also developed a Talent Framework to ensure that there is a focus on the development of women. The PPECB is striving to be a learning institution and is leveraging technology to ensure that the training provided meets the needs of the modern generation. The Learning Management System hosts online onboarding and other learning material used for supervisory and management development as part of a blended learning approach, which reduces face-to-face classroom time and augments time in the field for operational employees.
Internal development focuses on women, developing youth with potential, as well as youth with disabilities. Over and above training, coaching, and mentoring provided to our internal stakeholders, we also have a dedicated programme to ensure uniform interpretation and consistent application of standards during the execution of product inspections, cold chain functions, and food safety audits. The Harmonisation Specialists aim to mitigate the risks of incorrect decisionmaking during inspections and cold chain functions, enhancing confidence levels of employees and associated clients during service delivery.
Both the organisation and individuals must place emphasis on continuous skills development. Individuals will need to develop a different set of competencies which will enable them to cope with digitalisation. The competencies needed, therefore, will be a mixed bag consisting of behavioural, technical, and practical competencies. This means it will not be enough to only have the knowledge; application also becomes important. In the rapid reskilling era, unlimited and unrestricted access to learning is becoming a game changer. However, to harness the benefits of this unlimited and unrestricted access to learning, we need to develop into self-directed, agile learners with a strong growth mindset. The organisational culture required is one that promotes lifelong learning. All generations and types of employees will need to be given the opportunity to upskill themselves. This implies that learning will have to be on demand, bite-sized and in different formats that can suit all types of learning styles. The policies and procedures that are put in place should encourage unlimited and unrestricted access to learning. Innovation should be encouraged, and people should be allowed to explore, experiment, and fail without fear of being punished. Employees also need space to unlearn redundant competencies and relearn what is relevant for the future.
The Learning and Development department’s services aim to expose smallholder farmers to food safety, good agricultural practices, responsible use of pesticides, cold chain management and product quality training in preparation for food safety certification and market access.
Development initiatives are run on a collaborative basis with the DoA and provincial departments of agriculture and service all provinces in South Africa. Collaboration not only extends to sister state-owned enterprises but also to commercial development partners.
| PROGRAMME 1: CORPORATE SERVICES | Actual Performance | Planned Annual target | Actual Achievement | Deviation from Planned Target to Actual Achievement | Reason for Deviations | |||
|---|---|---|---|---|---|---|---|---|
| Outcome | Output | Output Indicators | 2022/2023 | 2023/2024 | 2024/2025 | 2024/2025 | ||
| Contribute to the socio-economic transformation of the agricultural sector | Transformed Business to allow black business to participate in SA economy | % of money spent on B-BBEE suppliers | 95% | 87% | 80% | 87% | 7% | The target of 80% was exceeded by 7% for Quarter 4 (Q4). This was due to a positive spend increase on B-BBEE compliant suppliers that are generic, 30% Black-Women-Owned and 51% Black-Owned. A total of 285 suppliers,out of the 355 Q4 active suppliers, are B-BBEE compliant. There was an 8% overall decrease from Quarter 3 (Q3) to Q4 due to an increased spend on the international and Laboratory suppliers who are B-BBEE non-compliant. |
| Strengthen the PPECB’s capacity to provide a professional suite of services for its clients | Financial Sustainability | Actual General Reserve as % of Required General Reserve | - | - | 66% | 49% | 17% | The financial year-end shortfall (deficit) and various reserve adjustments are allocated against the General Reserve Fund Balance. |
| Strengthen the PPECB’s capacity to provide a professional suite of services for its clients | Financial Sustainability | Asset Turnover Ratio | - | - | 2.96 | 12.20 | -0.76 | ICT and technical equipment were purchased to replace older assets, which is still in the process of issuance and disposal. |
| Contribute to the socio-economic transformation of the agricultural sector | Transformed Business to allow black business to participate in SA economy | Rand value on ESD spend (R’million | - | - | R2.10 | R2.34 | R0.24 | The target for Enterprise Development was met. Key focus will be placed on the Supplier Development (SD) component. |
| Strengthen the PPECB’s capacity to provide a professional suite of services for its clients | Informed and Satisfied Stakeholder Base | Organisational customer satisfaction index measured annually as a% | 89% | 90% | 80% | 90% | 10% | This is an annual target and the actual output achieved was 90%. |
| PROGRAMME 2: OPERATIONAL SERVICES | Actual Performance | Planned Annual Target | Actual Achievement | Deviation from planned target to Actual Achievement | Reasons for Deviations | |||
|---|---|---|---|---|---|---|---|---|
| Outcome | Output | Output Indicators | 2022/2023 | 2023/2024 | 2024/2025 | 2024/2025 | ||
| Number of export certificates processed via the electronic platform | - | - | 60 000 | 110 961 | 50 961 | There was a further uptake during Q4 due to the start of the deciduous season and citrus exported to the European Union, which is required to be processed electronically. This contributed to 64% of the total export certificates. In addition, new clients adopted the electronic certification platform, and there was a drive to process more products through this system. | ||
| Support the export competitiveness of South African perishable products industries | Efficient service delivery through client subscriptions on e-platforms | % of container inspections conducted via the TITAN 2.0® | - | - | 80% | 63% | -17% | The cumulative KPI of 80% for container inspections was not met due to a combination of system, operational, and readiness-related challenges. These are outlined below: System development and deployment delays; Commissioning of New Depots; Container depot readiness; and Initial Go Live Field Challenges. |
| PROGRAMME 3: OPERATIONAL SERVICES | Actual Performance | Planned Annual Target | Actual Achievement | Deviation from planned target to Actual Achievement | Reasons for Deviations | |||
|---|---|---|---|---|---|---|---|---|
| Outcome | Output | Output Indicators | 2022/2023 | 2023/2024 | 2024/2025 | 2024/2025 | ||
| Enhance the credibility of the South African Export Certificate | Confidence in SA Food Safety Assurance systems | Number of tests performed on samples received using accredited methods | 19 575 | 20 000 | 20 611 | 611 | Maximum Residue Limit volumes were slightly lower than budgeted (92%) mainly due to lower citrus export volumes as producers preferred the local juice market over export. Dairy sample volumes were lower than budgeted (86%) due to the Foot and Mouth Disease (FMD) outbreak in the Eastern Cape province, which resulted in suspended exports. Additionally, the Mycotoxin Analytical Programme received low volumes (79%), although an exceedance of moisture (144%) was recorded against the budget. The Fats Analytical Programme met the target of 100%. | |
| Number of food safety audits conducted | 1 036 | 1 050 | 1 209 | 159 | More ad-hoc audits were conducted due to the suspension of a commercial certification body. |
| PROGRAMME 4 : TRANSFORMATION AND DEVELOPMENT SERVICES | Audited Actual Performance | Planned Annual Target | Actual Achievement | Deviation from planned target to Actual Achievement | Reasons for Deviations | |||
|---|---|---|---|---|---|---|---|---|
| Outcome | Output | Output Indicators | 2022/2023 | 2023/2024 | 2024/2025 | 2024/2025 | ||
| Contribute to the socioeconomic transformation of the agricultural sector | Capacity Building | Number of students graduated through the Agri Export Technologist Programme (AETP) annually | 52 | 48 | 50 | 53 | 3 | Additional learners were recruited as a contingency for possible attrition of five. (Actual attrition during the period was only two.) |
| Capacity Building | Number of smallholder farmers certified for export | - | - | 8 | 9 | 1 | The total number of graduate placements achieved for Q4 was nine. Four additional graduates were recruited in Q4 and in Q3 two graduates, who were accounted for, were absorbed. |
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| Market Access | Number of new skills identified and trained | 105 | 80 | 60 | 134 | 74 | 44 farmers were certified mainly in the Northern and Eastern Cape. The majority are raisin and vegetable producers, with the Northern Cape producers exporting raisins and the vegetable producers active in local markets. |
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| Capacity Building | Number of smallholder farmers trained | 721 | 500 | 600 | 839 | 239 | 62 farmers were trained in Q4, with the majority in the North West and some in KwaZulu-Natal. The North West signed the renewed MOU and had four workshops during this period. |
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| Competent Employees | % of permanent technical professionals (Inspectors and Assessors) evaluated as technically competent | 98% | 92% | 92% | 95% | 3% | The reported KPI was based on permanent inspectors working on the product, with the percentage of the KPI calculated on the combined number of inspectors and assessor’s competent versus those who were not yet competent. The KPI was exceeded due to low employee turnover and the appointment of permanent inspectors who already had the required competency. |
