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An Interwoven Tapestry

The Journey of the PPECB

2024/2025 Year in Review

Organisational

Performance Report

The Perishable Products Export Control Board’s (PPECB’s) strategy is driven and executed by four main programmes.

Programme 1: Corporate Services

The Corporate Services Programme operates cross-functionally, with its primary aim being to deliver professional support services and strategic leadership to the whole of the PPECB. The programme further plays an essential role in ensuring coherence among the respective business units within the PPECB.

Purpose

The purpose of the programme is to support, provide direction and leadership, instil corporate discipline and promote the services of the PPECB.

Programme 2: Operational Services

The Operational Services Programme is responsible for delivering integrated laboratory, inspection, and cold chain services for the export market.

Purpose

The purpose of the programme is to ensure mandate compliance and to deliver an effective and efficient service to all PPECB stakeholders. The programme is further committed to ensuring the achievement of the PPECB’s strategic objectives.

Programme 3: Food Safety Services

Food Safety refers to the assurance that food will not cause harm to the consumer when it is prepared and/or eaten according to its intended use. Section 2(1) of the Foodstuffs, Cosmetics and Disinfectants Act 54 of 1972 prevents any person from placing into international trade any food that is unfit for human consumption. The Agricultural Products Standards Act 119 of 1990 (APS Act) controls and promotes specific product quality standards for the local market and for export purposes. It is administered and enforced by the Directorate: Food Safety and Quality Assurance in the Department of Agriculture (DoA). With respect to food safety, the PPECB has been appointed and authorised to conduct Food Safety audits (Regulation 707), test groundnuts for aflatoxins (Regulation 1145 tolerance for fungusproduced toxins in foodstuffs) and conduct compositional testing of dairy products (Regulation R2581 relating to dairy products and imitation dairy products) destined for the export market.

Purpose

The purpose of this programme is to ensure compliance with standards regarding food hygiene and food safety as promulgated in Notice 707 of 13 May 2005. This is in line with the following European Commission (EC) directives: EC 178/2002 and EC 1525/1998, including the relevant Codex principles. The intent is to enable South Africa’s continuous penetration of international markets and therefore increase its market share with regard to safe and quality foods.

Programme 4: Transformation and Development Services

The Transformation and Development Services Programme is aimed at building capacity through the development of internal and external skills.

The programme focuses on the following:

Graduate Placements, Internships and Learnerships

The PPECB offers a learnership at National Qualification Frameworks (NQF) Level 5, exposing learners to the postharvest agricultural value chain and providing them with a head start in advancing themselves professionally in this sector. The learnership programme is provided in partnership with the DoA and the AgriSETA.

In collaboration with the AgriSETA, the PPECB provides job exposure in fields like ICT, Finance, Human Resources, and Marketing to unemployed graduates. The PPECB also provides opportunities for students studying agriculture-related qualifications by offering workplace exposure, which contributes to the final requirement for the students graduating.

Youth, women, and people with disabilities are given opportunities through internships and learnerships in the organisation’s programmes.

Internal Capacity Building

With regard to internal stakeholders, the focus is on women and youth empowerment. Leadership Development initiatives are in place to ensure that women are accelerated so that they can assume leadership roles, as these are currently predominantly occupied by their male counterparts. The PPECB has also developed a Talent Framework to ensure that there is a focus on the development of women. The PPECB is striving to be a learning institution and is leveraging technology to ensure that the training provided meets the needs of the modern generation. The Learning Management System hosts online onboarding and other learning material used for supervisory and management development as part of a blended learning approach, which reduces face-to-face classroom time and augments time in the field for operational employees.

Internal development focuses on women, developing youth with potential, as well as youth with disabilities. Over and above training, coaching, and mentoring provided to our internal stakeholders, we also have a dedicated programme to ensure uniform interpretation and consistent application of standards during the execution of product inspections, cold chain functions, and food safety audits. The Harmonisation Specialists aim to mitigate the risks of incorrect decisionmaking during inspections and cold chain functions, enhancing confidence levels of employees and associated clients during service delivery.

 

Both the organisation and individuals must place emphasis on continuous skills development. Individuals will need to develop a different set of competencies which will enable them to cope with digitalisation. The competencies needed, therefore, will be a mixed bag consisting of behavioural, technical, and practical competencies. This means it will not be enough to only have the knowledge; application also becomes important. In the rapid reskilling era, unlimited and unrestricted access to learning is becoming a game changer. However, to harness the benefits of this unlimited and unrestricted access to learning, we need to develop into self-directed, agile learners with a strong growth mindset. The organisational culture required is one that promotes lifelong learning. All generations and types of employees will need to be given the opportunity to upskill themselves. This implies that learning will have to be on demand, bite-sized and in different formats that can suit all types of learning styles. The policies and procedures that are put in place should encourage unlimited and unrestricted access to learning. Innovation should be encouraged, and people should be allowed to explore, experiment, and fail without fear of being punished. Employees also need space to unlearn redundant competencies and relearn what is relevant for the future.

Smallholder Farmer Development

The Learning and Development department’s services aim to expose smallholder farmers to food safety, good agricultural practices, responsible use of pesticides, cold chain management and product quality training in preparation for food safety certification and market access.

Development initiatives are run on a collaborative basis with the DoA and provincial departments of agriculture and service all provinces in South Africa. Collaboration not only extends to sister state-owned enterprises but also to commercial development partners.

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Organisational Performance – April 2024 – March 2025
PROGRAMME 1: CORPORATE SERVICES Actual PerformancePlanned Annual targetActual AchievementDeviation from Planned Target to Actual AchievementReason for Deviations
OutcomeOutputOutput Indicators2022/20232023/20242024/20252024/2025
Contribute to the socio-economic transformation of the agricultural sectorTransformed Business to allow black business to participate in SA economy% of money spent on B-BBEE suppliers95%87%80%87%7%The target of 80% was exceeded by 7% for Quarter 4 (Q4). This was due to a positive spend increase on B-BBEE compliant suppliers that are generic, 30% Black-Women-Owned and 51% Black-Owned. A total of 285 suppliers,out of the 355 Q4 active suppliers, are B-BBEE compliant. There was an 8% overall decrease from Quarter 3 (Q3) to Q4 due to an increased spend on the international and Laboratory suppliers who are B-BBEE non-compliant.
Strengthen the PPECB’s capacity to provide a professional suite of services for its clientsFinancial SustainabilityActual General Reserve as % of Required General Reserve--66%49%17%The financial year-end shortfall (deficit) and various reserve adjustments are
allocated against the General Reserve Fund Balance.
Strengthen the PPECB’s capacity to provide a professional suite of services for its clientsFinancial SustainabilityAsset Turnover Ratio--2.9612.20-0.76ICT and technical equipment were purchased to replace older assets, which is
still in the process of issuance and disposal.
Contribute to the socio-economic transformation of the agricultural sectorTransformed Business to allow black business to participate in SA economyRand value on ESD spend
(R’million
--R2.10R2.34R0.24The target for Enterprise Development was met. Key focus will be placed on the
Supplier Development (SD) component.
Strengthen the PPECB’s capacity to provide a professional suite of services for its clientsInformed and Satisfied Stakeholder BaseOrganisational customer satisfaction index measured annually as a%89%90%80%90%10%This is an annual target and the actual output achieved was 90%.
PROGRAMME 2: OPERATIONAL SERVICES Actual PerformancePlanned Annual TargetActual AchievementDeviation from planned target to Actual AchievementReasons for Deviations
OutcomeOutputOutput Indicators2022/20232023/20242024/20252024/2025
Number of export certificates processed via the electronic platform--60 000110 96150 961There was a further uptake during Q4 due to the start of the deciduous season and citrus exported to the European Union, which is required to be processed electronically. This contributed to 64% of the total export certificates. In addition, new clients adopted the electronic certification platform, and there was a drive to process more products through this system.
Support the export competitiveness of South African perishable products industriesEfficient service delivery through client subscriptions on e-platforms% of container inspections conducted via the TITAN 2.0®--80%63%-17%The cumulative KPI of 80% for container inspections was not met due to a combination of system, operational, and readiness-related challenges. These are outlined below: System development and deployment delays; Commissioning of New Depots; Container depot readiness; and Initial Go Live Field Challenges.
PROGRAMME 3: OPERATIONAL SERVICESActual PerformancePlanned Annual TargetActual AchievementDeviation from planned target to Actual AchievementReasons for Deviations
OutcomeOutputOutput Indicators2022/20232023/20242024/20252024/2025
Enhance the credibility of the South African Export CertificateConfidence in SA Food Safety Assurance systemsNumber of tests performed on samples received using accredited methods19 57520 00020 611611Maximum Residue Limit volumes were slightly lower than budgeted (92%) mainly due to lower citrus export volumes as producers preferred the local juice market over export. Dairy sample volumes were lower than budgeted (86%) due to the Foot and Mouth Disease (FMD) outbreak in the Eastern Cape province, which resulted in suspended exports. Additionally, the Mycotoxin Analytical Programme received low volumes (79%), although an exceedance of moisture (144%) was recorded against the budget. The Fats Analytical Programme met the target of 100%.
Number of food safety audits conducted1 0361 0501 209159More ad-hoc audits were conducted due to the suspension of a commercial
certification body.
PROGRAMME 4 : TRANSFORMATION AND DEVELOPMENT SERVICESAudited Actual PerformancePlanned Annual TargetActual AchievementDeviation from planned target to Actual AchievementReasons for Deviations
OutcomeOutputOutput Indicators2022/20232023/20242024/20252024/2025
Contribute to the socioeconomic transformation of the agricultural sectorCapacity BuildingNumber of students graduated through the Agri Export Technologist Programme (AETP) annually524850533Additional learners were recruited as a contingency for possible attrition of five.
(Actual attrition during the period was only two.)
Capacity BuildingNumber of smallholder farmers certified for export--891The total number of graduate placements achieved for Q4 was nine. Four
additional graduates were recruited in Q4 and in Q3 two graduates, who were
accounted for, were absorbed.
Market AccessNumber of new skills identified and trained10580601347444 farmers were certified mainly in the Northern and Eastern Cape. The majority
are raisin and vegetable producers, with the Northern Cape producers exporting
raisins and the vegetable producers active in local markets.
Capacity BuildingNumber of smallholder farmers trained72150060083923962 farmers were trained in Q4, with the majority in the North West and some
in KwaZulu-Natal. The North West signed the renewed MOU and had four
workshops during this period.
Competent Employees% of permanent technical professionals (Inspectors and Assessors) evaluated as technically competent98%92%92%95%3%The reported KPI was based on permanent inspectors working on the product,
with the percentage of the KPI calculated on the combined number of inspectors
and assessor’s competent versus those who were not yet competent. The KPI
was exceeded due to low employee turnover and the appointment of permanent
inspectors who already had the required competency.